Vendor Only Information
Congratulations and Welcome to RealSource!
If you are accessing this webpage, you are likely one of the very “first” VCU vendors invited to register in VCU’s new RealSource Vendor Portal. Registering in RealSource will allow your firm to manage its own VCU vendor account, track your VCU transaction details, create invoices and much more. It is paperless, efficient, available 24/7 and will save your firm both time and money.
While RealSource will not be fully accessible to VCU departments until May 13th, it is important for your firm to register as soon as possible, so that departments can issue new POs or change existing POs and promptly approve your invoices.
Firms and individuals who register in the RealSource Vendor Portal, will receive additional information from VCU about the portal on how to submit electronic invoices and navigate within the tool. Although registration in the RealSource tool is simple and should take no more than 15 minutes to complete, a comprehensive registration guide, FAQs and other information is provided below. Also, the “Contact Us" tab at the top of the RealSource website includes a webform for questions and comments along with contact information.
We would love to hear from you, whether you need answers or wish to provide general feedback! Thank you for registering in RealSource!
To access the RealSource Vendor Portal, select the login icon above.
To view a comprehensive vendor registration guide, select the link below.
Discrimination Prohibited / Supplier Diversity / SWaM
See the Rules Governing Procurement of Goods, Services, Insurance, and Construction by a Public Institution of Higher Education of the Commonwealth of Virginia Governed by Subchapter 3 of the Restructured Higher Education Financial and Administrative Operations Act, Chapter 4.10 (§ 23-38.88 et seq.) of Title 23 of the Code of Virginia,” § 9, Discrimination prohibited; participation of small, women- and minority-owned business.
A. In the solicitation or awarding of contracts, the Institution shall not discriminate against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. Whenever solicitations are made, the Institution shall include businesses selected from a list made available by the Department of Minority Business Enterprise.
B. The Institution shall establish programs consistent with this section to facilitate the participation of small businesses and businesses owned by women and minorities in procurement transactions. The programs established shall be in writing and shall include cooperation with the Department of Minority Business Enterprise, the United States Small Business Administration, and other public or private agencies. The Institution shall submit annual progress reports on minority business procurement to the Department of Minority Business Enterprise.
C. Whenever there exists (i) a rational basis for small business enhancement or (ii) a persuasive analysis that documents a statistically significant disparity between the availability and utilization of women- and minority-owned businesses, the Governor is by law authorized and encouraged to require the Institution to implement appropriate enhancement or remedial measures consistent with prevailing law.
D. In the solicitation or awarding of contracts, the Institution shall not discriminate against a bidder or offeror because the bidder or offeror employs ex-offenders unless it has made a written determination that employing ex-offenders on the specific contract is not in its best interest.
For information about VCU’s Supplier Diversity / SWaM program, see https://procurement.vcu.edu/our-services/supplier-diversity--swam/
Below is a table which shows the minimum insurance requirements required for most purchase agreements. For construction contracts, any subcontractors must also demonstrate that they have workers’ compensation insurance in accordance with §§ 2.2-4332 and 65.2-800 et seq. of the Code of Virginia. Insurance coverage must be (a) in place for the duration of the purchase agreement and (b) provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. For questions about insurance, please contact VCU Safety & Risk Management at (804) 828-4989.